Access Control Policy

# Access Control Policy ## 1. Purpose This policy defines how access to **[Company Name]** systems and data is granted, managed, reviewed, and revoked. ## 2. Principles - **Least Privilege**: Users receive only the minimum access required for their role - **Need-to-Know**: Access to data is granted only when required for job function - **Separation of Duties**: Critical functions require multiple individuals - **Defense in Depth**: Multiple layers of access controls ## 3. Role-Based Access Control (RBAC) ### 3.1 Standard Roles | Role | Access Level | Examples | |------|-------------|---------| | **Admin** | Full system configuration and user management | CTO, IT Admin | | **Manager** | Team management, report access, approval workflows | Engineering Manager, Compliance Officer | | **Member** | Standard application features, own data | Engineer, Analyst | | **Viewer** | Read-only access to dashboards and reports | Auditor, Board Member | | **External** | Limited access via vendor portal or auditor portal | Vendors, Auditors | ### 3.2 Custom Roles - Custom roles may be created to meet specific business needs - Custom roles must follow least privilege principle - All custom roles must be approved by the Security team ## 4. User Lifecycle ### 4.1 Provisioning (Onboarding) 1. HR creates employee record and assigns role 2. IT provisions accounts based on role-based access template 3. MFA enrollment completed on first login 4. Security awareness training assigned 5. Access confirmed and documented within **24 hours** ### 4.2 Modification (Role Change) 1. Manager submits access change request 2. Old access permissions reviewed and adjusted 3. Access changes implemented within **48 hours** 4. Previous access that is no longer required is revoked ### 4.3 Deprovisioning (Offboarding) 1. HR notifies IT of termination/departure 2. All access revoked within **4 hours** of departure 3. Active sessions terminated 4. Device collected and wiped 5. Access revocation confirmed and documented ## 5. Privileged Access - Admin/root access restricted to designated personnel - Privileged access requires separate authentication (not daily driver accounts) - Privileged actions are fully logged and monitored - Just-in-Time (JIT) access preferred over standing privileges ## 6. Access Reviews | Review Type | Frequency | Scope | Reviewer | |-------------|-----------|-------|----------| | User access review | Quarterly | All users, all systems | System owners | | Privileged access review | Monthly | Admin/root accounts | Security team | | Service account review | Quarterly | All service accounts | Engineering leads | | Third-party access review | Semi-annually | Vendor/contractor access | Vendor manager | --- *Approved by: [Name, Title]* *Effective Date: [Date]* *Version: 1.0*